AVOXI - HubSpot Integration

The AVOXI integration with HubSpot allows organizations to bring together their voice and CRM platforms seamlessly.  By integrating these technologies, users can focus on voice communication with AVOXI and have their customer management and call activity workflow in sync and automatically updated in HubSpot.

Use the below quick links to get started:

AVOXI - HubSpot Overview

Personalized Communication

The first feature of the AVOXI and HubSpot integration is the Screen Pop, where Contacts and Companies stored in HubSpot are displayed in realtime on the webphone when an agent receives or places a call.  Using the caller ID of the incoming call, the integration leverages an API to reference any Contact or Company in HubSpot with the same phone number and displays that user to the Agent.  From there, an agent can provide a personalized greeting and confirm contact information right away.  

Also, a link is provided to the agent to quickly access the customer or prospect's page in HubSpot giving the agent quick and comprehensive access to all the recent activity of the caller.  If the agent is making an outbound call, they can utilize the "Click-to-Call" feature to quickly dial a customer or prospect in HubSpot and all of the user's information will also be available within the webphone throughout the call.  If the agent ever navigates away from the customer or prospect's page and needs to quickly access it again, the same link is available directing the agent back to the page with all of the relevant information and activity for the Contact or Company.

Automated Workflow

In addition to personalized communication, the call activity workflow in HubSpot is also automated by the integration.  Using the same API setup for the Screen Pop feature, the Call Logging Automation will automatically create a call activity in HubSpot from a call in the AVOXI voice platform.  

This allows agents to focus on the call and not worry about separate tasks or switching platforms.  Creating the call activity is done automatically and created as an AVOXI Autologged call with all of the relevant call information saved in the activity to be easily accessed at any time after the call.  Automating this workflow not only saves the agent time but also prevents the possibility of manual errors from data entry or context switching.  Providing this personalized communication and automated workflow through the seamless integration with AVOXI and HubSpot is also easy to set up and can be done in minutes. 

Coming Soon!

The AVOXI integrations are always growing and being enhanced and the HubSpot integration is no exception.  In upcoming releases, more features will be available for the HubSpot integration including some noted below:

  • Automatically creating a call activity in a new tab at the beginning of every call for even faster agent access
  • Configuring a different 'Call outcome' for automated Activity creation.  For example, creating an Inbound Answered call with a Call outcome of 'Connected'.  Or creating an Outbound Unanswered call with a Call outcome of 'No answer'.
  • Creating a new Contact or Company in HubSpot for calls where no matching record is found with the corresponding caller ID or number dialed.

Activation Guide

With AVOXI-Hubspot CRM integration, your support and sales teams can now manage all of their customer conversations in a single platform. Admins can now remove tedious agent call logging and increase visibility into their customer's profile to better tailor conversations.  Learn more here!

The CRM Integration feature is included in available to all license holders, use our easy to follow guide to view, purchase, or upgrade a license.

  • Your connection can be accessed via the Integrations page on the left-hand navigation bar of your AVOXI online account.  
  • As an admin, you can use the "connect" button located under the Hubspot tab and follow the in-product step by step installation guide.

If the CRM/Helpdesk Integration platform that is required is not available, Admins/Supervisors can request it using the "request" button located under the required integration. 

Add additional notes and select the "Submit" button when complete.

Viewing your Hubspot Settings

To view your Hubspot settings, select the "Settings" button on your active integration located under the "Manage" tab.

Next, select the "Settings" tab


Here you can view and manage your Integration "Workflow Settings" and "Screen Pop Templates". 




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Updated:

January 11th, 2021

Author:

Carson Grimes

Updated By:

Louise Ross

KB ID:

625993

Page Views:

1638

Tags:

hubspot activation guide

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